WP BnB Management

A comprehensive Bed & Breakfast management system for WordPress. Manage buildings, rooms, bookings, and guests all within your WordPress admin.

Description

WP BnB Management enables WordPress to act as a full management system for B&B hosts. It handles multiple buildings with multiple rooms each, bookings, and guest data required for room rentals.

Key Features

• Multi-Property Support: Manage multiple buildings, each with multiple rooms
• Flexible Pricing: Configure short-term (nights), mid-term (weeks), and long-term (months) pricing
• Seasonal Pricing: Set price modifiers for high/low seasons
• Booking Management: Track reservations from inquiry to checkout
• Guest Management: Store guest information securely with GDPR compliance
• Data Encryption: Sensitive guest data (ID/passport) encrypted at rest
• Additional Services: Offer extras like breakfast, parking, or tours
• Frontend Integration: Gutenberg blocks, widgets, and shortcodes
• Auto-Updates: Automatic update checks and installation from license server
• Development Mode: License bypass for local development environments
• Contact Form 7 Integration: Accept booking requests and inquiries through CF7 forms
• WooCommerce Integration: Accept payments, auto-sync rooms as products, generate invoices
• Dashboard: Comprehensive admin dashboard with statistics and charts
• Reports: Detailed reports with CSV and PDF export
• Prometheus Metrics: Expose operational metrics for monitoring with Grafana
• REST API: Comprehensive API for external integrations

Requirements

• WordPress 6.0 or higher
• PHP 8.3 or higher
• Valid license key
• Contact Form 7 (optional, for booking forms)
• WooCommerce 8.0+ (optional, for payments and invoicing)

Installation

1. Download the latest release from the releases page
2. Upload the plugin to your /wp-content/plugins/ directory
3. Activate the plugin through the 'Plugins' menu in WordPress
4. Go to WP BnB → Settings → License to enter your license key
5. Configure your business settings under WP BnB → Settings

Configuration

License Activation

1. Navigate to WP BnB → Settings → License
2. Enter your License Server URL
3. Enter your License Key (from purchase confirmation)
4. Enter the Server Secret (from purchase confirmation)
5. Click Activate License

General Settings

• Business Name: Your B&B business name
• Currency: Select your preferred currency (CHF, EUR, USD, GBP)
• Business Address: Street, city, postal code, country
• Contact Information: Email, phone, website
• Social Media: Facebook, Instagram, X (Twitter), LinkedIn, TripAdvisor

Update Settings

• Update Notifications: Enable/disable update notifications in WordPress
• Automatic Updates: Enable/disable automatic plugin updates
• Check Frequency: How often to check for updates (1-168 hours)

Development Mode

The plugin automatically detects local development environments and bypasses license validation. Supported environments:

• localhost, 127.0.0.1, ::1
• Domains ending in .local, .test, .localhost, .dev, .ddev.site
• Private IP ranges (10.x.x.x, 172.16-31.x.x, 192.168.x.x)

Usage

Managing Buildings

1. Go to WP BnB → Buildings
2. Click Add New
3. Enter building details (name, address, description)
4. Add featured image
5. Publish

Managing Rooms

1. Go to WP BnB → Rooms
2. Click Add New
3. Select the parent building
4. Configure room details and pricing
5. Add amenities and room type
6. Publish

Managing Bookings

1. Go to WP BnB → Bookings
2. View and manage all reservations
3. Update booking status as guests progress

Managing Guests

1. Go to WP BnB → Guests
2. View guest records and booking history
3. Manage guest information

Dashboard

The dashboard (WP BnB → Dashboard) provides an at-a-glance overview of your B&B operations:

Statistics Cards:

• Occupancy Rate - Current percentage of rooms occupied with trend indicator
• Monthly Revenue - This month's revenue with comparison to previous month
• Total Bookings - Active bookings count with status breakdown
• Total Guests - Guest count with new guests this month

Today's Activity:

• Check-ins scheduled for today with guest names and room assignments
• Check-outs scheduled for today
• Quick links to manage each booking

Upcoming Bookings:

• Next 7 days of arrivals
• Guest name, room, dates, and booking status
• Direct links to booking details

Quick Actions:

• New Booking - Create a booking directly
• New Guest - Add a guest record
• View Calendar - Open the availability calendar
• View Reports - Access detailed reports

Trend Charts:

• 30-day occupancy trend line chart
• 6-month revenue bar chart

Reports

Access detailed reports at WP BnB → Reports. All reports support date range filtering and export.

Occupancy Report:

• Overall occupancy percentage for the selected period
• Breakdown by room showing nights booked, available, and occupancy rate
• Visual progress bars for easy comparison
• Total nights booked vs. available across all rooms

Revenue Report:

• Total revenue for the selected period
• Revenue breakdown by room
• Revenue breakdown by pricing tier (short-term, mid-term, long-term)
• Revenue from additional services
• Average booking value

Guest Statistics:

• Total guests and new guests in period
• Repeat guest rate (guests with 2+ bookings)
• Top guests by total spending
• Guest nationality distribution
• Average spending per guest

Export Options:

• CSV Export - Download report data as spreadsheet-compatible CSV
• PDF Export - Generate formatted PDF reports for printing or archiving

Date Filters:

• This Month (default)
• Last Month
• This Year
• Custom date range

Shortcodes

Display buildings and rooms on your site using shortcodes:

[bnb_buildings]                    - List all buildings (grid/list layout)
[bnb_rooms building="123"]         - List rooms, optionally filtered by building
[bnb_room_search]                  - Interactive room search form
[bnb_building id="123"]            - Display a single building
[bnb_room id="456"]                - Display a single room with availability

Shortcode Attributes

[bnb_buildings] and [bnb_rooms]:

• layout - "grid" or "list" (default: grid)
• columns - 1-4 columns (default: 3)
• limit - Number of items (default: 12)
• orderby - title, date, price, capacity (default: title)
• order - ASC or DESC (default: ASC)

[bnb_rooms] additional attributes:

• building - Building ID to filter by
• room_type - Room type slug to filter by
• amenities - Comma-separated amenity slugs

Gutenberg Blocks

The following blocks are available in the block editor:

• Building - Display a single building with details
• Room - Display a single room with availability form
• Room Search - Interactive search form with filters
• Buildings List - Display buildings grid/list
• Rooms List - Display rooms grid/list with filters

Widgets

Available sidebar widgets:

• Similar Rooms - Show rooms from same building or room type
• Building Rooms - List all rooms in a building
• Availability Calendar - Mini calendar showing booking status

Contact Form 7 Integration

The plugin integrates with Contact Form 7 to accept booking requests and inquiries. Custom form tags are provided for room selection, date pickers, and guest counts.

Custom Form Tags

Use these tags in your CF7 forms:

• [bnb_building_select name] - Building dropdown (optional filter for rooms)
• [bnb_room_select* name] - Room dropdown with capacity data
• [bnb_date_checkin* name] - Check-in date picker
• [bnb_date_checkout* name] - Check-out date picker
• [bnb_guests* name] - Guest count input

Tag Options

[bnb_building_select]:

• first_as_label:"text" - Placeholder text (default: "All Locations")

[bnb_room_select]:

• building_field:"name" - Link to building field for filtering
• first_as_label:"text" - Placeholder text (default: "Select Room")

[bnb_guests]:

• min:N - Minimum guests (default: 1)
• max:N - Maximum guests (default: 10)
• default:N - Default value (default: 1)

Example Booking Form

<div class="wp-bnb-booking-form">
<h3>Book Your Stay</h3>

<div class="wp-bnb-form-row">
[bnb_building_select building first_as_label:"All Locations"]
</div>

<div class="wp-bnb-form-row">
[bnb_room_select* room building_field:"building" first_as_label:"Select a Room"]
</div>

<div class="wp-bnb-form-row-2col">
<div class="wp-bnb-form-field">
<label>Check-in</label>
[bnb_date_checkin* check_in]
</div>
<div class="wp-bnb-form-field">
<label>Check-out</label>
[bnb_date_checkout* check_out]
</div>
</div>

<div class="wp-bnb-availability-status"></div>

<div class="wp-bnb-form-row">
<label>Number of Guests</label>
[bnb_guests* guests min:1 max:10 default:2]
</div>

<div class="wp-bnb-price-display"></div>

<h4>Your Information</h4>

<div class="wp-bnb-form-row-2col">
<div class="wp-bnb-form-field">
<label>First Name</label>
[text* first_name]
</div>
<div class="wp-bnb-form-field">
<label>Last Name</label>
[text* last_name]
</div>
</div>

<div class="wp-bnb-form-row">
<label>Email</label>
[email* your_email]
</div>

<div class="wp-bnb-form-row">
<label>Phone</label>
[tel your_phone]
</div>

<div class="wp-bnb-form-row">
<label>Message</label>
[textarea your_message]
</div>

[submit "Request Booking"]
</div>

Example Inquiry Form

For room-specific inquiries, add the wp-bnb-inquiry-form class:

<div class="wp-bnb-inquiry-form">
<h3>Inquire About This Room</h3>

[hidden room default:123]

<div class="wp-bnb-form-row">
<label>Your Name</label>
[text* your_name]
</div>

<div class="wp-bnb-form-row">
<label>Email</label>
[email* your_email]
</div>

<div class="wp-bnb-form-row">
<label>Your Question</label>
[textarea* your_message]
</div>

[submit "Send Inquiry"]
</div>

Form Features

• Availability Checking: Real-time AJAX validation shows room availability
• Price Display: Estimated total calculated and displayed automatically
• Room Filtering: Rooms filter by building selection
• Date Validation: Check-out must be after check-in, no past dates
• Capacity Validation: Guest count validated against room capacity
• Automatic Booking: Booking record created with "pending" status on submission
• Guest Linking: Guest records created or linked by email address

Custom Mail Tags

Use these in your CF7 mail templates:

• [_bnb_room_name] - Room title
• [_bnb_building_name] - Building name
• [_bnb_calculated_price] - Formatted price
• [_bnb_nights] - Number of nights
• [_bnb_booking_reference] - Booking reference (after creation)

Hooks and Filters

Developers can customize behavior using these hooks:

// Modify price calculation
add_filter( 'wp_bnb_calculate_price', function( $price, $room_id, $dates ) {
    // Custom pricing logic
    return $price;
}, 10, 3 );

// Before booking creation
add_action( 'wp_bnb_before_booking_create', function( $booking_data ) {
    // Custom validation or logging
} );

Prometheus Metrics

The plugin integrates with WP Prometheus to expose operational metrics for monitoring with Prometheus and Grafana.

Enabling Metrics

1. Install and activate the WP Prometheus plugin
2. Navigate to WP BnB → Settings → Metrics
3. Enable "Expose BnB metrics via Prometheus"
4. Metrics will be available at your site's /metrics/ endpoint

Available Metrics

Inventory Metrics:

• wp_bnb_buildings_total - Total number of buildings
• wp_bnb_rooms_total{status} - Rooms by status (available, occupied, maintenance, inactive)
• wp_bnb_services_total{status} - Services by status (active, inactive)
• wp_bnb_total_capacity_beds - Total bed capacity across all rooms

Booking Metrics:

• wp_bnb_bookings_total{status} - Bookings by status (pending, confirmed, checked_in, checked_out, cancelled)
• wp_bnb_checkins_today - Check-ins scheduled for today
• wp_bnb_checkouts_today - Check-outs scheduled for today
• wp_bnb_bookings_upcoming_7days - Bookings starting in next 7 days
• wp_bnb_booking_avg_duration_nights - Average booking duration

Occupancy Metrics:

• wp_bnb_occupancy_rate_current - Current room occupancy rate (percentage)
• wp_bnb_occupancy_rate_this_month - Monthly occupancy rate (percentage)
• wp_bnb_rooms_currently_occupied - Rooms currently occupied

Revenue Metrics:

• wp_bnb_revenue_this_month{currency} - Revenue for current month
• wp_bnb_revenue_ytd{currency} - Revenue year to date
• wp_bnb_booking_avg_value{currency} - Average booking value
• wp_bnb_services_revenue_this_month{currency} - Services revenue this month

Guest Metrics:

• wp_bnb_guests_total - Total registered guests
• wp_bnb_guests_by_status{status} - Guests by status (active, blocked, vip)
• wp_bnb_guests_repeat - Guests with more than one booking
• wp_bnb_guests_new_this_month - New guests this month

Grafana Dashboard

A pre-configured Grafana dashboard is included at assets/grafana/wp-bnb-dashboard.json. If WP Prometheus is installed, the dashboard is automatically registered and available for export.

The dashboard includes:

• Occupancy gauges with color-coded thresholds
• Bookings, rooms, and guests pie charts by status
• Revenue and guest statistics panels
• Today's check-ins/check-outs
• Trend indicators

WooCommerce Integration

The plugin integrates with WooCommerce to enable payment processing, automatic invoicing, and seamless order management.

Enabling WooCommerce Integration

1. Install and activate WooCommerce 8.0 or higher
2. Navigate to WP BnB → Settings → WooCommerce
3. Enable "Enable WooCommerce Integration"
4. Configure product sync and invoice settings

Features

Product Synchronization:

• Rooms are automatically synced as virtual WooCommerce products
• Products use SKU format bnb-room-{id} for tracking
• Price, description, and images are kept in sync
• Products created/updated on room save, deleted on room deletion
• Manual "Sync All Rooms" button in settings

Cart & Checkout:

• Add room bookings to WooCommerce cart with dates and guest count
• Real-time availability validation prevents double-booking
• Dynamic pricing calculated from room rates and services
• Special checkout fields for arrival time and special requests
• Guest information pre-filled from user profile

Booking Creation:

• Bookings automatically created on successful payment
• Guest records created from billing information
• Booking linked to WooCommerce order for reference
• Booking reference displayed on order confirmation

Order-Booking Synchronization:

• Order status changes sync to booking status:
  • Order completed → Booking confirmed
  • Order cancelled → Booking cancelled
  • Order refunded → Booking cancelled (full refund)
• Partial refunds recorded without cancellation
• Bidirectional linking between orders and bookings

PDF Invoices:

• Automatic PDF invoice generation
• Configurable invoice number prefix (default: INV-)
• Sequential invoice numbering with configurable start number
• Auto-attach to WooCommerce order emails
• Secure storage in wp-content/uploads/wp-bnb-invoices/
• Manual generation from order admin

WooCommerce Settings

General Subtab:

• Enable/disable WooCommerce integration
• Enable automatic product sync
• Enable auto-attach invoices to emails

Products Subtab:

• View sync status and product count
• Manual "Sync All Rooms Now" button
• Product category assignment

Orders Subtab:

• Order-booking status mapping
• View linked orders and bookings

Invoices Subtab:

• Invoice number prefix
• Starting invoice number
• Company details for invoice header
• PDF styling options

HPOS Compatibility

The integration is fully compatible with WooCommerce High-Performance Order Storage (HPOS). Order meta is accessed using the modern $order->get_meta() and $order->update_meta_data() methods.

Admin Columns

• Bookings list: "WC Order" column with link to order
• WooCommerce Orders list: "Booking" column with link to booking

REST API

The plugin provides a comprehensive REST API for integration with external applications, mobile apps, and third-party services.

Enabling the API

1. Navigate to WP BnB → Settings → API
2. In the General subtab, enable "Enable REST API"
3. Optionally enable rate limiting for protection against abuse
4. Configure rate limits in the Rate Limits subtab
5. View all available endpoints in the Endpoints subtab

Base URL

All API endpoints are prefixed with:

https://your-site.com/wp-json/wp-bnb/v1/

Authentication

Public endpoints (room listings, availability checks) require no authentication.

Admin endpoints (booking management, guest data) require authentication via:

• Cookie + Nonce: For same-domain JavaScript requests
• Application Passwords: For external applications (WordPress 5.6+, recommended)

To create an Application Password:

1. Go to Users → Profile
2. Scroll to "Application Passwords"
3. Enter a name and click "Add New Application Password"
4. Use the generated password with HTTP Basic Auth

curl -u "username:app-password" https://site.com/wp-json/wp-bnb/v1/bookings

Public Endpoints

Method	Endpoint	Description
GET	/buildings	List all buildings
GET	/buildings/{id}	Get building details
GET	/buildings/{id}/rooms	Get rooms in a building
GET	/rooms	List/search rooms
GET	/rooms/{id}	Get room details
GET	/rooms/{id}/availability	Check room availability
GET	/rooms/{id}/calendar	Get monthly calendar data
POST	/availability/search	Search available rooms
GET	/services	List all services
GET	/services/{id}	Get service details
POST	/pricing/calculate	Calculate booking price
POST	/bookings	Create a new booking (pending status)

Admin Endpoints

Method	Endpoint	Description
GET	/bookings	List all bookings
GET	/bookings/{id}	Get booking details
PATCH	/bookings/{id}	Update a booking
DELETE	/bookings/{id}	Cancel a booking
POST	/bookings/{id}/confirm	Confirm a pending booking
POST	/bookings/{id}/check-in	Check in a guest
POST	/bookings/{id}/check-out	Check out a guest
GET	/guests	List all guests
GET	/guests/{id}	Get guest details
GET	/guests/search	Search guests
GET	/guests/{id}/bookings	Get guest's booking history

Rate Limiting

When enabled, rate limits are applied per client (by user ID or IP address). Configure limits in Settings → API → Rate Limits.

Default Limits:

Type	Default	Applies To
Public	60/min	Room/building listings
Availability	30/min	Availability and calendar endpoints
Booking	10/min	Booking creation
Admin	120/min	All admin endpoints

Configuration Options:

• Time Window: 10-300 seconds (default: 60 seconds)
• Per-endpoint limits: Customize for each endpoint type
• Rate limiting toggle: Enable/disable without losing settings

Rate limit headers are included in responses:

• X-RateLimit-Limit: Maximum requests allowed
• X-RateLimit-Remaining: Requests remaining in window
• X-RateLimit-Reset: Unix timestamp when limit resets

Example: Check Room Availability

curl "https://site.com/wp-json/wp-bnb/v1/rooms/42/availability?check_in=2026-03-15&check_out=2026-03-20"

Response:

{
  "available": true,
  "room_id": 42,
  "check_in": "2026-03-15",
  "check_out": "2026-03-20",
  "nights": 5,
  "pricing": {
    "base_price": 500.00,
    "seasonal_modifier": 1.0,
    "weekend_surcharge": 40.00,
    "total": 540.00,
    "currency": "CHF"
  }
}

Example: Create a Booking

curl -X POST https://site.com/wp-json/wp-bnb/v1/bookings \
  -H "Content-Type: application/json" \
  -d '{
    "room_id": 42,
    "check_in": "2026-03-15",
    "check_out": "2026-03-20",
    "guests": 2,
    "guest_info": {
      "first_name": "John",
      "last_name": "Doe",
      "email": "john@example.com",
      "phone": "+41 79 123 4567"
    },
    "services": [
      {"service_id": 5, "quantity": 1}
    ],
    "notes": "Late arrival expected"
  }'

Response:

{
  "id": 123,
  "reference": "BNB-2026-00042",
  "status": "pending",
  "room": {
    "id": 42,
    "title": "Deluxe Suite"
  },
  "check_in": "2026-03-15",
  "check_out": "2026-03-20",
  "nights": 5,
  "guests": 2,
  "pricing": {
    "room_total": 540.00,
    "services_total": 50.00,
    "grand_total": 590.00,
    "currency": "CHF"
  },
  "_links": {
    "self": [{"href": "https://site.com/wp-json/wp-bnb/v1/bookings/123"}]
  }
}

Example: Search Available Rooms

curl -X POST https://site.com/wp-json/wp-bnb/v1/availability/search \
  -H "Content-Type: application/json" \
  -d '{
    "check_in": "2026-03-15",
    "check_out": "2026-03-20",
    "guests": 2,
    "amenities": ["wifi", "parking"]
  }'

Error Responses

Errors follow WordPress REST API conventions:

{
  "code": "rest_not_found",
  "message": "Room not found.",
  "data": {
    "status": 404
  }
}

Common error codes:

• rest_invalid_param (400): Invalid request parameters
• rest_forbidden (403): Insufficient permissions
• rest_not_found (404): Resource not found
• rest_conflict (409): Booking conflict
• rest_rate_limit_exceeded (429): Rate limit exceeded

Frequently Asked Questions

Do I need a license to use this plugin?

Yes, a valid license is required to use the frontend features in production. The admin functionality works without a license for evaluation purposes. Local development environments (localhost, .local, .test, .dev domains) automatically bypass license validation.

Can I manage multiple properties?

Yes, you can create unlimited buildings and rooms.

Is the plugin GDPR compliant?

Yes, guest data can be exported and deleted on request, and consent is tracked appropriately.

Does it integrate with WooCommerce?

Yes! WooCommerce integration is available for payment processing and invoicing. Rooms are synced as virtual products, bookings are created on successful payment, and PDF invoices are auto-generated and attached to order emails. Navigate to WP BnB → Settings → WooCommerce to enable and configure the integration.

How is guest data secured?

Sensitive guest data like passport/ID numbers are encrypted using AES-256-CBC encryption before storage. The encryption key is derived from your WordPress AUTH_KEY, ensuring data is secure at rest.

Changelog

See CHANGELOG.md for a detailed list of changes.

Support

For support, please create an issue at: https://src.bundespruefstelle.ch/magdev/wp-bnb/issues

Author

Marco Graetsch

• Website: https://src.bundespruefstelle.ch/magdev
• Email: magdev3.0@gmail.com

License

GPL-2.0-or-later

This plugin is free software: you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation, either version 2 of the License, or any later version.